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Purpose-limited sharing

Driver credential sharing and verification checklist

A privacy-conscious checklist for sharing only the driver facts required for a named work decision while keeping official verification separate.

For: Professional drivers and operators assessing readiness for a specific vehicle and assignment.

Authority cluster: Driver careers and PrDP records
Reviewed: 28 August 2026

What a useful record should achieve

  • The sharing purpose and recipient are explicit
  • Only necessary masked facts are disclosed
  • Official licence and PrDP checks remain independent

A practical four-step approach

  1. 01

    Name the decision

    State the specific assignment, vehicle or readiness decision and the authorised recipient before sharing any driver information.

  2. 02

    Share the minimum facts

    Prefer category, issuer, expiry awareness and masked references over unrestricted identity documents in open chats.

  3. 03

    Set an expiry and limit

    Use a purpose, selected fields, expiry and view limit, then revoke access when the decision is complete.

  4. 04

    Verify through the official boundary

    The responsible operator must still inspect the official licence and PrDP for the actual vehicle and work; a CargoSpace record does not replace that check.

Questions to ask before proceeding

  • Who needs the information and why?
  • Which minimum fields support this decision?
  • Who performs the official validity check?
Create my private Driver Passport

Primary sources and evidence boundary

South African Government · Professional driving permit Official PrDP applicability, eligibility and application guidance.NaTIS · PD1 application form Official professional driving permit application form.

Reviewed 28 August 2026. CargoSpace uses primary sources for context and keeps planning estimates separate from official verification, current operator-backed prices and provider-confirmed outcomes.

Continue this topic

How to build a professional driver career record How to keep a useful PrDP and driver-readiness record A practical proof-of-delivery evidence checklist

Researched decision guide

Answers before you act.

Help a driver share the minimum necessary facts for a named purpose while keeping official licence and PrDP verification separate.

Drivers are asked to expose unrestricted documents in open chats even though a specific work decision needs only selected facts and an independent official check.

Create my private Driver Passport
Should a driver send unrestricted identity documents in an open chat?

No. Share only what the named decision requires through a purpose-limited route, and use masked facts where possible.

Does a CargoSpace record prove that a driver may legally perform the work?

No. The responsible operator must independently verify the official licence and PrDP for the actual vehicle and assignment.

When should access end?

The share should expire or be revoked when the named decision is complete or the recipient no longer needs the information.

Sources and method

South African Government · Professional driving permit Primary guidance for PrDP applicability and the official application process.CargoSpace privacy controls The public policy governing purpose-limited handling of customer and driver information.

Reviewed 15 August 2026. CargoSpace separates planning estimates from current operator-backed rates and provider-verified outcomes.

Continue the decision

DriversProfessional Driver Prdp RecordProfessional Driver Career Record